Kyoto Institute of Culture and Language

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HOME > Admissions > How to apply > Regular Course

Regular Course

Requirements for application
(1)	Applicants must have completed at least 12 years of education abroad and be at least eighteen years of age.
(2)	Qualifications judged equivalent by Kyoto Institute of Culture and Language.

Period of Program
	1.5 years, 2 years *Enrollment for one term (6 months) is possible

Start of classes
	Twice a year in April and October

Application Period
	Applying from abroad First Term: September 1 – November 16, 2007 Second Term: March 1 – May 16, 2008
	Applying in Japan First Term: January 15 – March 7, 2008 Second Term: July 1 – September 12, 2008

Number of Students
	240 students (18 students per class, maximum)

Class Hours
	9:00 – 12:30 , Mon. – Fri. (5 days a week) The following hours will apply to certain classes on certain days: 13:30 – 17:00

Term Schedule

First Term

Placement Test
Class Starts
Summer Vacation
Class Reopening
Class Ends

April 5
April 14
July 16 – August 19
August 20
September 26

Second Term

Placement Test
Class Starts
Winter Vacation
Class Reopening
Class Ends

October 6
October 15
December 20 – January 6
CJanuary 7
March 7

Tuition and Fees

Application fee : ￥20,000
Registration fee : ￥50,000

Period	6 months	1 year
Tuition	285,000	570,000
Facilities fee	25,000	50,000
Text Material fee	12,000	24,000
Extra-curricular program fee	15,000	30,000
Insurance fee*	6,500	13,000
TOTAL	\343,500	\687,000

+	The application fee should be paid when the application is submitted. The application fee is non-refundable, even in cases whereby an applicant does not pass the screening and is denied enrollment.
+	The registration fee is charged upon first admittance to KICL; it is not required for subsequent course enrollments.
+	If, for some reason, an applicant who has been granted permission for enrollment decides to withdraw his or her application, registration fee is not refunded.
+	Please refer to page 6 for information concerning insurance (Disaster Compensation Scheme for Students in Japanese Language Schools).

Applying from Abroad

(1)

The proxy living in Japan should submit the necessary documents with the screening fee. If the applicant does not have a proxy in Japan , the applicant should mail the necessary documents, and remit the application fee to the bank account listed below.
If the documents are not in order, applications will not be accepted.

THE BANK OF TOKYO-MITSUBISHI UFJ
Kyoto-Chuo Branch (No. 501)
SWIFT Code: BOTKJPJT
Address of the Bank: Shimogyo-ku, Kyoto JAPAN
Account No. ２７３３８０２
Account Name:
KYOTO INSTITUTE OF CULTURE AND LANGUAGE

*Payment of remittance charges is the responsibility of the remitter. When remitting money from overseas, payment of remittance charges incurred on the Japanese side is also the responsibility of the remitter.

Payment of remittance charges is the responsibility of the remitter.

When money is sent from overseas, the fees incurred from the Japanese bank (¥2,500) should be paid by the remitter.

(2)

Judgments for admission to KICL will be made on the basis of the documents received from the applicant. For successful applicants, KICL will file an application on their behalf to the Immigration Office of Japan for the “Certificate of Eligibility” for their visa. It generally takes about 2 months for the Immigration Office to process the application.

(3)

After screening by the Immigration Office, KICL will inform the applicant or the proxy of the decision.

(4)

All fees (registration fee, tuition fee, facilities fee, text material fee, extra-curricular program fee, and insurance fee) must be paid by the appointed date. Students must pay all remittance fees associated with bank transfers.
Application and registration fees cannot be refunded if an applicant declines admission after issuance of the Certificate of Eligibility.

(5)

After making payment, the applicants or the proxy will receive a Letter of Admission and a Certificate of Eligibility issued by the Immigration Office from KICL.

(6)

Overseas applicants should submit the Certificate of Eligibility and the Letter of Admission along with their passport when applying for a visa at a Japanese Embassy or Consulate in their country. Please be aware that the Certificate of Eligibility shall cease to be valid if the application for landing permission is not filed within 3 months from the date of issue.

(7)

Applicants should arrive in Kyoto before the placement test.

(8)

Applicants should notify KICL by fax or e-mail of their final itinerary (date and flight no.) for their arrival to Japan . Notification by e-mail must be in English.

(9)

Students must be present for the placement test and orientation, and should apply for their alien registration and national health insurance before classes begin.

Applying in Japan

(1)	The applicant is required to appear and submit the nece ssary documents with the application fee. If the documents are not in order, applications will not be accepted.
(2)	Successful applicants should pay all fees (registration fee, tuition, facilities fee, text material fee, extra-curricular program fee, insurance fee) by the appointed date. If applicants need to change their visa status, they are required to appear at the Immigration Office to apply for a change of status of residence after payment is made. Students who have changed their visa status should bring a copy of their passport to KICL as soon as possible.
(3)	Applicants should take the placement test scheduled on April 8 (First Term) or October 7 (Second Term).
	From Application to Entry to Japan

Documents Required

Any Documents that are not written or filled out either in Japanese or English must be accompanied by a full translation into one of the two languages. In cases whereby translated documents are submitted, the name of the translator should be included, as well as his or her company and position, school or other affiliation and their signature or seal affixed.

I. Applicant

①	Application form
-	The application must be filled out by the applicant.
-	Application form without a photograph attached cannot be accepted.
②	Certificate of graduation from high school or College
-	Submit any documents certifying that applicant has already completed at least 12 years of primary and secondary education. An original or notarized copy is required.
-	Applicants who are currently enrolled in high school should submit a certificate of enrollment. Applicants who are currently enrolled in college should submit a certificate of graduation (diploma) from their high school, and from their college a certificate of enrollment. Upon graduating, the applicant should submit a certificate of graduation (diploma).
③	Copy of diploma
④	Official transcripts (record of credit) from high school or college
-	A document which shows the applicant's grades for each school term from the year of enrollment to the year of graduation.
-	College students should also include copies of their high school transcripts.
⑤	Statement of reasons for studying Japanese
-	Please give a concrete and detailed explanation.
-	To be filled out in person. If this is in a language other than Japanese, a Japanese/English translation must also be included.
⑥	Certificate of employment or letter of release
-	If the applicant has any work experience (except part-time jobs) after graduation from their last school.
⑦	Description of applicant's competency in Japanese (if applicable)
-	Applicants who have taken the Japanese Language Proficiency Test and/or J-Test and have been certified should also submit a copy of their certification.
-	Applicants who have taken the General Examination for Foreign Students should submit a copy of their transcript.
⑧	Photographs 4cm x 3cm : 6 copies
-	Photographs should be clear, with a blank background. They should be taken from the front, with the applicant wearing no type of hat or cap. They should be taken no more than 3 months before the application is submitted. All six photographs should be the same.
-	Digital photographs must be of higher resolution than 360 dpi.
-	The name and nationality of the applicant must be written of the backs of the photographs.
⑨	A photocopy of the applicant's passport (one should be attached in the application form)
-	Please copy pages with personal information (such as your name, etc.).
-	Please also coy all pages with visa stamps and entry/exit stamps from any previous visits to Japan .
-	One should be attached in the application form.
⑩	Medical Certificate

* Use the specified form available from KICL for documents ①⑤⑦⑩ above.

II. Educational Expenses

	The following documents should be submitted to show that sufficient funds are prepared for the applicant while he/she is studying at KICL.
A)	Applicant : For cases when the applicant will be paying expenses. (either ① or ② below)
	① Certificate of deposit balance under the name of the applicant. ② Certificate of employment and Certificate of yearly income.
B)	Scholarship
	① Certificate of scholarship
-	The amount and period of the scholarship should be clearly mentioned.
C)	Non-Applicant : For cases when someone other than the applicant will be paying expenses.
	“Paying expenses” refers to financial support of the student for the duration of the period ending with the student's graduation from the institute where he or she is studying the Japanese language. “Financial support” means the total amount of money necessary to support both the living and educational expenses of the student, without part-time employment by the student. In general, the individual offering to pay the expenses for the student should be a relative or of some other deep relation, and exceptions are rarely recognized or allowed.

<C-1> Payment of living and educational expenses by bank transfer from the student's home country.
①	Letter of Paying Expenses and Written Oath
-	To be drawn up by the person making payments. Information concerning the planned total remittance, how many times during the year money will be sent, and the method of remittance should be included. * Use the specified form available from KICL.
-	The amount and method of remittance should be included.
-	Use the specific form available from KICL.
②	Certificate of employment or professional credentials
③	Certificate of yearly Income or Certificate of income tax return
④	Statement certifying the relationship between the applicant and the remitter
-	For cases when the remitter is a relative of the applicant, the relationship should be certified by the family register, resident registration, the birth certificate, or some other similar document.
-	If the sponsor is not family-related, the relationship between the sponsor and the applicant must be clearly explained in detail.

<C-2> Payment of living and educational expenses from within Japan .
①	Paying Expenses and Written Oath * Use the specified form available from KICL.
②	certifying the relationship between the applicant and the remitter
-	In case of the executive representative of a corporate body or other establishment, a certified copy of the registration of incorporation should be submitted.
③	Certificate of employment or professional credentials
-	In case of the executive representative of a corporate body or other establishment, a certified copy of the registration of incorporation should be submitted.
④	Certificate of yearly income or Certificate of income tax return
⑤	Seal authentication certificate
⑥	Certificate of citizen registration (for Japanese nationals), or Certificate of alien registration (for non-Japanese)

Visa (Status of Residence)

◇	When students in the Regular Course at KICL enter Japan , they are given the status of residence “Pre-college Student” for studying Japanese. Students are permitted to stay for a period of one year from the time of arrival. Students can extend their period of stay. In general, the period which students can stay in Japan for the purpose of studying Japanese is a maximum of two years.
◇	Since KICL is recognized by the Immigration Department, students enrolled in KICL are not required to appear in person at the Immigration Office to apply for permission to extend their period of stay, but can do so through the office of KICL. Students can also apply for re-entry permits at KICL to leave Japan for home countries or other countries for a short period during a summer or winter vacation.
◇	Students who wish to continue their studies after graduation from KICL by enrolling in a university, graduate school or technical school in Japan are eligible for a change in their visa status from the Pre-college Student visa to the College Student visa.